State Competition Information

> Accommodations
> Alternates
> Substitutions
> Register your team or individual and team coach
> Competition schedule
> Letter for parents of students coming to State meet
> Media waiver form
> Submitting team photos

Top teams and individuals from each of the 12 chapter meets proceed to the State Competition, held March 15 and 16 at the Crown Plaza, 3131 Campus Drive, in Plymouth.

Check-in and registration are from 3 to 6 p.m. on Friday. A packet of information will be given to you at check in
containing name tags (which act as meal tickets), room keys, and certificates of participation. Tests are administered Saturday morning. (>> See agenda)

Coaches accommodations

MATHCOUNTS pays for room and meal for one coach per team. Accommodations are made on a two-coach per room basis.

If a school sends two coaches, MATHCOUNTS will bill the school for the second coach's room cost and for the meals at the competition for the second coach.

Coaches who wish to have a room to themselves or bring their families will be billed $55 for their share of the room rate.

> Click here for information on the conference center where the State meet is held.

> Click here to view maps of the conference center location.

Student accommodations

MATHCOUNTS pays for the rooms and all of the meals for four team members per school or for an individual competitor. Students are usually assigned three or four to a room if all three or four are on the same team and the same sex. Two team members may be assigned to room with two team members from another school. One individual from a school will be assigned to a room with only one other student.

Room assignments become very difficult if students change their mind (decide to stay with their parents or not stay at the hotel overnight) after the registration deadline, so please ask students to plan carefully and make their decisions before the deadline. Room assignments cannot be changed after the deadline.

Alternates

Alternates are not permitted to attend the State competition as students earn the right to attend based on winning their chapter meets. While we know that alternates are important to coaches and their teams, we cannot treat alternates the same as the competitors in terms of room, meals or participant certificates.

Students are not allowed to bring friends along to the meet.

Substitutions

Students: The students who competed as a team at the chapter meet form your team that is going to state. You cannot substitute other students unless one of the team members is not available on the date of the state competition. In that case, the following policy applies. If a team member is not available for the State Meet, another student may substitute. The request for substitution must be made in writing and sent to or given to Katie Jamieson (email: kjamieson@mnspe.org) prior to the Competition. The student and the student’s parents must sign the letter stating the student is voluntarily giving up his or her spot on the team.

Coaches may not make substitutions for students progressing to the state competition as individual participants.

Coaches: In the case of a substitute-teacher coach, guidelines regarding room and meal reimbursement are the same.

Parent-coach substitutes: If a parent substitutes for a coach, he or she will be treated as a substitute coach.

Competition schedule

Check in at the Crown Plaza Conference Center is between 3 to 6 p.m. on Friday. Seating of contestants begins at 8.35 a.m. on Saturday. The event concludes Saturday afternoon about 3 p.m.

> Click here to view a PDF agenda for the 2013 meet.

How to register for the State Competition

Teachers of students eligible to advance to the State Meet will be contacted by MATHCOUNTS after their Chapter Competition. There are online forms for you to use to register your team or individual student for the State Competition.

Please note that the meals are open only to coaches and student participants. There are other restaurants at the hotel.

Please complete all registration forms as soon as possible as we have a lot of material to prepare for the competition and need to make room arrangements. It is very important to do so at the very least by the deadline, as we must make final arrangements with the hotel. Registration deadline was Feb. 20.

If you have any changes on your registration or questions, please contact Katie Jamieson at katie@mathcountsmn.org

Letter for parents

>> Click here for a letter which should be given to the parents of your students who are participating.

>> Click here for a media waiver form for the State Meet

Team photos

All teams and individuals should submit a photo to MATHCOUNTS by Wed., Feb. 27. Team photos will be posted online and displayed during the competition. Photos must be submitted in the exact format below and by the deadline or they will not be posted. We will not be contacting coaches to fix photos improperly formatted. Coaches should be included in the photos. Alternates should not.

To properly compose your photo:

• Stand together in a group (but not a straight line). The Falcon Ridge photo on this page is a good example of a good group
photo: http://mathcountsmn.org/2012_competition/scphoto.htm

• Stand in front of a background that is plain, such as a blank wall without signs or other material on it. Don't stand in front of something like a window or pictures which can reflect a
flash.

• Have the team members stand close to one another.

• Make sure the photo is in focus and not too dark or light. If you use a flash (and you probably should), don't be too far away from the team when you take the photo.

• Take several photos so you can choose the best one, with everyone’s eyes open, etc.

• Save the file as a .jpeg. Size should be no larger than 10 inches wide and not smaller than 72 dpi resolution

• Email the photo with the school’s name and names of those in the photo to registration@mnspe.org by Wed. February 27.

• To view examples of last year’s photos, visit this link: http://mathcountsmn.org/state_winners.htm